Website & Communications Privacy Policy
Effective Date: May 16, 2025
Applies To: Website Visitors, Clients, Partners, and General Public
1. Purpose
Coastal Installations (Prefab) Ltd (“CIP”, “we”, “us”, or “our”) is committed to protecting your privacy and ensuring the confidentiality of personal information shared with us through our websites, forms, communications, or business relationships. This policy outlines how we collect, use, disclose, and protect personal information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy laws.
2. Scope
This policy applies to:
- Visitors to our websites
- Clients and prospective clients
- Vendors and subcontractors
- Individuals submitting forms, inquiries, or applications to CIP
3. What Information We Collect
We may collect the following personal information when you interact with us:
- Name, company, title, and contact details (e.g., email, phone, address)
- Project-related inquiries or application information
- Resume or work history (if applying for employment or contract work)
- IP addresses or browsing data from website usage (via cookies or analytics tools)
4. How We Use Personal Information
We collect personal information to:
- Respond to project inquiries or service requests
- Provide quotes, proposals, or project updates
- Process employment or subcontractor applications
- Communicate important updates, notices, or safety bulletins
- Maintain business records for legal and operational purposes
- Improve website functionality and content relevance
We do not sell or rent your personal information.
5. Consent
By submitting your information to CIP through our website, forms, or communications, you consent to the collection, use, and disclosure of your personal information as described in this policy. You may withdraw your consent at any time by contacting us (see Section 10).
6. Use of Cookies & Website Analytics
CIP may use cookies and similar technologies to:
- Improve website functionality
- Analyze website traffic and user behaviour
- Customize your experience based on usage data
You may control cookies through your browser settings. Analytics data is anonymized and not linked to personally identifiable information.
7. How We Protect Your Information
We take reasonable steps to safeguard your information using:
- Secure servers and access controls
- Data encryption where applicable
- Internal policies for confidentiality and data protection
- Regular system and access audits
Only authorized personnel have access to personal data, and only for legitimate business purposes.
8. Sharing and Disclosure
We may share your information with:
- Authorized CIP personnel (e.g., project managers, estimators)
- Third-party service providers under confidentiality agreements (e.g., email hosting, website analytics)
- Government or legal authorities where required by law
- Clients or subcontractors, but only with consent or where necessary for performance of a contract
We do not share information for unrelated marketing or commercial purposes.
9. Retention and Disposal
Personal information is retained only as long as necessary for business, legal, or operational purposes. Once no longer needed, information is securely destroyed or anonymized.
10. Access & Contact
You have the right to:
- Request access to your personal information
- Correct or update inaccurate data
- Withdraw consent or request deletion (subject to legal limitations)
For questions or to make a request, contact: Privacy Officer
Coastal Installations (Prefab) Ltd
info@cipmodular.ca
1868 Fielding Rd
Nanaimo BC, V9X1T5
250-753-8550
11. Updates to This Policy
We may update this policy periodically. The latest version will always be available on our website. Material changes will be communicated where appropriate.